Program Management Resources

The management system established by the State of Colorado for flood recovery is a model for responses to future flood disasters, especially those that have regional impacts involving numerous watersheds and local governments. The management system following the 2013 Colorado Floods was centralized around one lead agency that covered the entirety of the disaster affected region (for Colorado this was the Colorado Water Conservation Board). The lead agency assumed leadership responsibility for the program, developed the overall goals and objectives for flood recovery, established a technical assistance team to assist with all aspects of the program, and had the administrative infrastructure to accept, manage, and distribute recovery funds. 
Consolidating recovery leadership with a qualified agency allows greater negotiating power over all aspects of recovery including funding timelines, match funding, and pushing the boundaries of what recovery can look like. Centralized project sponsorship also allows for the possibility of programmatic permitting, a strategy which can reduce costs, expedite timelines, and facilitate more creative and robust project designs. A centrally-lead recovery program is critical to avoiding wasteful spending and duplication of efforts, especially as this relates to project design, sequencing, and buyouts. 

Project Requirements

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EWP Phase II Project Checklist

The project checklist details items that must be completed for each EWP project in order for a Technical Assistance Agreement and for a Financial Assistance Agreement to be signed with the Colorado Water Conservation Board. The checklist includes roles and responsibilities, timeline, and deliverables.

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Fact Sheet: Project Close-out Requirements

This fact sheet outlines the project close-out requirements for local project sponsors receiving funding for watershed recovery projects from the Emergency Watershed Protection (EWP) program, Phase II Colorado Flood Recovery.

Fact Sheet: Operations and Maintenance

This fact sheet from the Colorado Water Conservation Board provides guidance on the operations and maintenance requirements for EWP projects.

Cost-Share and Local Match

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Fact Sheet: Local Cost Share Requirements

This fact sheet from the Colorado Water Conservation Board provides guidance on the local cost share requirements of the EWP program.

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Fact Sheet: Steps to Financial Assistance (FA) Agreements for Projects

This one-page document includes flowchart of the steps and requirements for signing the "Sub-recipient Grant Agreement" with the CWCB for the EWP Financial Assistance (FA) funds.

Sponsor Letter of Intent Template

This document is a template of a letter of intent from project sponsors to the Colorado Water Conservation Board to request Federal and State assistance on an Emergency Watershed Protection project. In this letter, sponsors state that they will provide a local contribution of at least 12.5% of the project cost, and provide an estimate of the breakdown of this match contribution. The draft project DSR should be attached to the sponsor’s letter of intent when sending to the CWCB.

Contracting and Invoicing

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CWCB-Local Project Sponsor Contract for EWP Financial Assistance

This is the template for the contract agreement that local project sponsors must execute with the Colorado Water Conservation Board (CWCB) to initiate EWP Financial Assistance (FA) funds for project construction. Specific dates and Federal Award ID number are to be determined once the Financial Agreement with NRCS is approved. NRCS approval and signature starts the 220 day timeline for non-exigent projects.

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CWCB Invoice Template

Updated 5/02/2017. This is the required template for invoices forEWP projects and must be submitted to request reimbursement from the Colorado Water Conservation Board.The spreadsheet includes five documents as separate tabs/sheets. The template must be used for each project, even if multiple projects are in one contract. When submitting invoices, also use the Invoice Cover Letter template below and email both documents to Mike Serlet(mike.serlet@state.co.us) and copy Chris Sturm 

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CWCB Invoice Cover Letter

Updated 4/28/2017. This template should be used to include a cover letter with each invoice requesting reimbursement from the CWCB.